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OLD SEMINOLE HEIGHTS NEIGHBORHOOD ASSOCIATION, INC. Suggested revisions for the BYLAWS |
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| Existing Bylaws | Proposed Changes (12-28-2009) |
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Article II Meetings
Section 1. General Membership meetings shall be on the fourth Tuesday of each quarter, unless it is a holiday, in which case the meeting date and place shall be established at the preceding General Membership meeting, General Membership meetings also may be held at other times as deemed necessary by the Executive Board.
Section 2. Executive Board Meetings: The Executive Board shall meet monthly, and at other times as necessary. Any member may attend the Executive Board meetings.
Section 3. Rules of Order: The following simple rules of order will guide the conduct of all meetings:
[A] The chairperson shall have the authority to establish rules governing discussion and debate.
[B] A member wishing to speak must be recognized by the chairperson.
[C] When given the floor, members must state their name and address; while speaking, members must not be interrupted.
[D] A motion is first made, then seconded, and then restated by the chairperson who then opens the motion to discussion. No one may speak on an issue a second time until all who wish to speak have spoken once.
[E] Secondary motions must be disposed of before the main motion, then action is taken on the main motion.
[F] Robert's Rules of Order: If a consensus cannot be reached regarding rules of conducting meetings, the latest edition of Robert's Rules of Order may be used to determine questions of parliamentary procedure.
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[G] Situations may arise which require immediate Board action. In such cases the Board may consult and vote by electronic means.
The needed decision or action shall be set forth as a motion in an electronic form from a member of the Board addressed to all members of the Board. After a second is made the issue shall remain open for discussion and debate for 24 hours. Voting shall take place as soon as the 24 hours have passed.
In the event that there is a Board member without electronic access, the president or vice-president will contact that person by phone or in person, explain the proposed motion, obtain a vote, and then advise the rest of the board of that members vote by email.
The president, or in his or her absence, the vice-president, shall ensure that New part added to provide for and govern actions taken by email. Wording amended in response to comments.
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Article I - Name, Purpose and Membership
Article II - Meetings
Article III - Quorum
Article IV - Officers
Article V - Elections
Article VI - Executive Board
Article VII - Duties of Office
Article VIII - Committees
Article IX - Amendments to Bylaws
Article X - Non-Discrimination
Article XI - Non-Profit Provisions
Article XII -Control and Disbursement of Funds
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For executive board meetings, should have to present current membership card. We would need a committee chair or member to check cards.
Or, need to clearly state that executive board meetings are open to current members and invited guests.
We discussed this and decided this it would be too complicated and restrictive. The bylaws give the chair control of the meetings, II.3. [A] and also provide that members may attend meetings II.2.
Executive Board Meetings should be attended by members only. No guests should be allowed since these are intended to be working meetings.
The board has adapted a policy of welcoming members and invited guests and have so stated at meetings.
I suggest replacement of "email" with "electronic means" as a concept. In the ever-changing world of technological innovation, what we commonly understand to be "email" is but one flavor of electronic communication. Does a text message count? MMS? Chat? In the future, the Board may act in other ways, such as a wiki, and this provision should be revised to allow for such technological innovation explicitly, until such time as the Bylaws are revised again. The current set has been in place since 1996. Egads!
[G] Situations may arise which require immediate Board action. In such cases the Board may consult and vote by electronic means.
The needed decision or action shall be set forth as a motion in electronic form from a member of the Board addressed to all members of the Board. After a second is made the issue shall remain open for discussion and debate for 24 hours. Voting shall take place as soon as the 24 hours have passed.
In the event that there is a Board member without electronic access, the president or vice-president will contact that person by phone or in person, explain the proposed motion, obtain a vote, and then advise the rest of the board of that members vote by electronic means .
The president, or in his or her absence, the vice-president, shall ensure that a simple majority of the board has approved or disapproved the proposed motion, will notify all members of the board, and will deliver a copy of the communication showing the decision to the secretary at the next Board meeting so that the decision may be made part of the minutes of that meeting.
Good suggestion. We have done so.