OLD SEMINOLE HEIGHTS NEIGHBORHOOD ASSOCIATION, INC.
Suggested revisions for the BYLAWS
|Existing Bylaws||Proposed Changes (12-28-2009)|
Section 1. General Membership meetings shall be on the fourth Tuesday of each quarter, unless it is a holiday, in which case the meeting date and place shall be established at the preceding General Membership meeting, General Membership meetings also may be held at other times as deemed necessary by the Executive Board.
Section 2. Executive Board Meetings: The Executive Board shall meet monthly, and at other times as necessary. Any member may attend the Executive Board meetings.
Section 3. Rules of Order: The following simple rules of order will guide the conduct of all meetings:
[A] The chairperson shall have the authority to establish rules governing discussion and debate.
[B] A member wishing to speak must be recognized by the chairperson.
[C] When given the floor, members must state their name and address; while speaking, members must not be interrupted.
[D] A motion is first made, then seconded, and then restated by the chairperson who then opens the motion to discussion. No one may speak on an issue a second time until all who wish to speak have spoken once.
[E] Secondary motions must be disposed of before the main motion, then action is taken on the main motion.
[F] Robert's Rules of Order: If a consensus cannot be reached regarding rules of conducting meetings, the latest edition of Robert's Rules of Order may be used to determine questions of parliamentary procedure.
[G] Situations may arise which require immediate Board action. In such cases the Board may consult and vote by electronic means.
The needed decision or action shall be set forth as a motion in an electronic form from a member of the Board addressed to all members of the Board. After a second is made the issue shall remain open for discussion and debate for 24 hours. Voting shall take place as soon as the 24 hours have passed.
In the event that there is a Board member without electronic access, the president or vice-president will contact that person by phone or in person, explain the proposed motion, obtain a vote, and then advise the rest of the board of that members vote by email.
The president, or in his or her absence, the vice-president, shall ensure that
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